Executive Assistant
Company: Disability Solutions
Location: Falls Church
Posted on: November 18, 2024
Job Description:
Job Description What's it like to work at BAE Systems? In a
word, Remarkable! BAE Systems, Inc. is seeking an experienced
administrative professional with obsessive attention to detail and
excellent communication skills to provide support to the Senior
Vice President of Strategy and Planning (SVP, S&P) and limited
staff. This position will act as the administrative focal point for
the SVP, S&P and will be responsible for providing analytical
and specialized administrative support for a variety of duties and
tasks, as well as day-to-day coordination of the SVP's busy
schedule. In this role, you will work on assignments that are
complex in nature where independent action and a high degree of
initiative are required in resolving problems and developing
recommendations. Additional responsibilities and opportunities
exist to support and lead critical projects with other S&P
Leadership Team members. This position allows for a hybrid remote
work schedule, requiring, on average, 3 days per week
onsite.Primary duties and responsibilities:
- Support the SVP and limited staff as the administrative focal
point;
- Maintain the SVP calendar, arrange meetings and appointments.
Maintain and track meeting action items through completion;
- Manage communications with senior level internal and external
customers. Maintain a variety of soft and hard copy records/files
that involve company private data that if revealed would be
detrimental to the company's interests;
- Coordinate, facilitate and provide support for various
conferences, meetings and events with a high degree of tact and
diplomacy. Manage tele-conference and Web-Ex connections. Handle
the catering for meetings and events. Coordinate highly visible
meetings and support international guests during these
meetings;
- Maintain office supplies that are essential for successful
operation for the SVP. Perform general administrative duties
including but not limited to: typing, copying, collating, stapling,
preparing packages for delivery, filing, recordkeeping, and data
entry;
- Lead and assist with critical projects as a member of the
leadership team. Create PowerPoint presentations with embedded
excel for quarterly business meetings and others documents as
required. Support metrics analysis, web maintenance and SharePoint
coordination;
- Coordinate extensive domestic and international travel for the
SVP/s. Manage travel arrangements, expense reporting and
procurement card reconciliation;
- Manage all aspects of receiving and screening all forms of
communication as required;
- Other duties as requested. Required Education, Experience, &
Skills
- High school diploma or equivalent with 5 years of related
experience;
- Bachelor's degree may replace the experience requirement;
- Ability to organize a daily workload by priorities;
- Must have a proactive approach to problem-solving with strong
decision-making skills;
- Ability to independently develop solutions;
- Strong organizational and follow up skills;
- Professional level verbal and written communications
skills;
- Advanced level proficiency in Microsoft Office applications:
Word, Excel, PowerPoint, and Outlook.
- Ability to manage complex calendars;
- Experience facilitating executive travel and organizing small
to medium size events;
- General knowledge of computer hardware and office
equipment.Preferred Education, Experience, & Skills
- Administrative/business school or associate's degree;
- Certified administrative professional;
- Formal training in Microsoft Office Suite to include
Outlook;
- 10 plus years of related experience.Pay InformationFull-Time
Salary Range: $69520 - $111210Please note: This range is based on
our market pay structures. However, individual salaries are
determined by a variety of factors including, but not limited to:
business considerations, local market conditions, and internal
equity, as well as candidate qualifications, such as skills,
education, and experience. Employee Benefits: At BAE Systems, we
support our employees in all aspects of their life, including their
health and financial well-being. Regular employees scheduled to
work 20+ hours per week are offered: health, dental, and vision
insurance; health savings accounts; a 401(k) savings plan;
disability coverage; and life and accident insurance. We also have
an employee assistance program, a legal plan, and other perks
including discounts on things like home, auto, and pet insurance.
Our leave programs include paid time off, paid holidays, as well as
other types of leave, including paid parental, military,
bereavement, and any applicable federal and state sick leave.
Employees may participate in the company recognition program to
receive monetary or non-monetary recognition awards. Other
incentives may be available based on position level and/or job
specifics.About BAE Systems, Inc.BAE Systems, Inc. is the U.S.
subsidiary of BAE Systems plc, an international defense, aerospace
and security company which delivers a full range of products and
services for air, land and naval forces, as well as advanced
electronics, security, information technology solutions and
customer support services. Improving the future and protecting
lives is an ambitious mission, but it's what we do at BAE Systems.
Working here means using your passion and ingenuity where it counts
- defending national security with breakthrough technology,
superior products, and intelligence solutions. As you develop the
latest technology and defend national security, you will
continually hone your skills on a team-making a big impact on a
global scale. At BAE Systems, you'll find a rewarding career that
truly makes a difference.Our Commitment to Diversity, Equity, and
Inclusion:At BAE Systems, we work hard every day to nurture an
inclusive culture where employees are valued and feel like they
belong. We are conscious of the need for all employees to see
themselves reflected at every level of the company and know that in
order to unlock the full potential of our workforce, everyone must
feel confident being their best, most sincere self and be equipped
to thrive. We provide impactful professional development
experiences to our employees and invest in social impact
partnerships to uplift communities and drive purposeful change.
Here you will find significant opportunities to do meaningful work
in an environment intentionally designed to be one where you will
learn, grow and belong.
Keywords: Disability Solutions, Chantilly , Executive Assistant, Other , Falls Church, Virginia
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