Operations Associate
Company: Sysco
Location: Front Royal
Posted on: October 15, 2024
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Job Description:
Mid shift
Sunday - Thursday
2:00 pm - 10:00 pm
SUMMARY
Ensure yard accuracy to maximize warehouse productivity by
performing -inbound and outbound gate verification activities for
truck and automobile traffic into the facility's premises. -
Operate the Sysco Warehouse Management System (SWMS) and
Transportation Management System (TMS) accordingly to support the
gate verification activities. - Direct all inbound and outbound
carriers/drivers and visitors to the proper location at the
facility. - Perform all duties safely, accurately and meet set
productivity goals and expectations. -
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited
to the following:
Inspect inbound and outbound trailers for significant/noticeable
damage, as well as any damage which may be relevant to food safety
compliance such as dents, holes, cracked or broken door hinges,
etc., seal integrity and reefer unit status (temperature and fuel
level). - Follow Preferred Work Methods (PWMs) for immediately
reporting of any damages, seal discrepancies, low reefer fuel
situations and temperature discrepancies.
Act as the liaison between the carriers, drivers, contractors and
the Sysco facility to ensure all personnel adhere to safety
requirements and procedures to maintain a safe and productive
working environment.
Supports food safety policies, standard operating procedures, and
prerequisite food safety control programs that meet legal and
quality requirements and industry best practices as defined in our
Food Safety Commitment documentation.
Report any issues with trailer refrigeration equipment (reefer)
immediately to the carrier and/or Sysco management. - When
possible, resolve reefer issues to avoid loss of product due to
temperature abuse (may include turning reefers on and off, priming,
reporting low fuel levels or other error codes).
Accurately check outbound shipments off the yard using SWMS,
verifying correct trailer, seal, and temperature. -Complete gate
section of Outbound Load Form (OLF) verifying information on the
trailer matches the outbound load form, and that the refrigeration
unit is set to the correct temperature and is preforming as
expected before releasing the driver.
Maintain accurate yard data utilizing warehouse management system
(SWMS).
Utilize Microsoft Teams to add scheduled live outbound shipment
trailer and status information in designated Microsoft Teams Log to
ensure the warehouse is aware when live drivers are on yard. -
Communicate assigned dock door to driver at check in if warehouse
has already assigned dock door in Microsoft Teams log before driver
arrives or call driver down from designated area once warehouse
provides dock door. - -
Ensure all paperwork for outbound UUC freight forward has been
scanned with the outbound load form for one-way shipments. - If
paperwork is missing, send email to designated warehouse DLs to
request the paperwork. -
Monitor and maintain the "Pre-Cool" section of the yard. Advise
drivers to turn on and set their reefer units as needed. -
Perform temperature/fuel checks and yard checks on dropped trailers
as needed. - Scan copies of the temperature checks to SharePoint or
the required distribution list.
Communicate and work effectively with immediate supervisor and/or
lead to identify and resolve all issues arising from yard
management activities and help to improve the process and accuracy
of the yard management process.
Effectively research, track, and resolve (or properly refer)
documentation problems and discrepancies to supervisor or as
appropriate.
Properly record, monitor, and direct placement of drop, one-way,
and dedicated trailers in and out of the facility to ensure all
standards and compliance criteria are being met.
Check inbound shipments in accurately using SWMS, verifying seal
number, temperature, and reefer fuel level (if refrigerated
shipment). -
Obtain inbound live drivers names and phone numbers upon check in
entering accurate information into the Inbound Log. -Send live
drivers that are early for their appointments to the OTR lot or
destinated area. Call drivers waiting in the OTR lot or designated
area when the dock is ready for driver, providing dock door for
driver to be unloaded. Check in the live driver using the inbound
log and SWMS.
For shipments containing hazmat (hazardous materials), verify that
the trailer is properly placarded and that the driver has completed
and signed the Hazmat Verification Form.
Print hazmat BOLs for all RDC outbound carriers verifying hazmat
information on BOL matches daily Hazmat list. Scan a copy of hazmat
BOLs to the carrier after the driver has signed our copy. - -
Log visitors and contractors that enter and depart through gate
houses using the electronic visitor tracking system. Provide
visitors who enter the building with a name badge. Check out
visitors who exit through the gates. -
Communicate with Central Warehouse and European Imports inbound
delivery information via email and Teams spreadsheets.
Communicate with the warehouse to effectively resolve issues,
advise of live outbound load status by updating Teams log, initiate
trailer swaps as needed, discuss live driver appointments, and
obtain doors for possible temperature abuse unloading.
Coordinate inbound rail receipts between the railroad and warehouse
operations.
Communicate with carriers via email and/or phone and advise them of
any issues with trailers or ask questions regarding their loaded
and empty trailers.
Operate/drive company vehicle safely on premises to conduct yard
checks, temperature checks, and other duties as assigned.
Maintain accurate files and filing systems to include
transportation documentation and other miscellaneous documents.
Write, accurately type, or enter information into the computer to
prepare reports and copy information from one record to another. -
Proofread records and forms to verify accuracy.
Print Outbound BOLs and Outbound Load Forms for One Way
Carriers.
Retain and sort one copy each of RDC BOLs, Outbound Load Forms, and
non RDC BOLs by plan date in order of CS#s as listed on Shipment
List to be scanned into Sysco's record retention system. -
Email copies of drop carrier's inbound BOLs to designated warehouse
DL on gate printers.
Email inbound pallet BOLs to designated DL on gate printers, scan
BOLs to Share Points pallet folder, and retain original copies to
be turned in.
Responsible for the neatness and cleanliness of assigned work area,
accuracy of yard locations, and maintaining safe conditions in
travel lanes. -
Maintain the gate house and surrounding area in a safe and clean
condition, including shoveling snow, sweeping, spreading ice
melt/salt and absorbent materials as needed. -
Perform tasks and operate appropriate equipment in a safe and
orderly manner to reduce accidents and injuries.
Establish and maintain effective communication and coordination
with coworkers. -
Perform other yard management duties as assigned.
Ensure guard house computers, office equipment, and RF (radio
frequency) equipment are used in a safe and professional manner.
-
Keep equipment and supplies stocked as needed. -
Ensure guard house equipment is maintained (daily inspection) and
clean; report repair or service needs to supervisor to reduce
equipment damage. -
Observe and enforce all safety rules to reduce accidents and
injuries.
Report any unfixable/unsafe issue to supervisor.
Report to work area properly dressed and wearing appropriate
personal protective equipment.
Understand and comply with all applicable company policies (i.e.,
attendance, Code of Business Conduct and Ethics, Associate
Handbook, etc.).
Comply with all applicable State/Federal laws, regulations, and
policies (i.e., OSHA, HACCP, etc.).
Accept additional responsibilities or special projects as
requested. - Other duties may be assigned.
SUPERVISORY RESPONSIBILITIES
None
QUALIFICATIONS
To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. - The requirements
listed below are representative of the knowledge, skill set, and/or
ability required. - Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
functions.
Must be at least 18 years of age.
Must pass a functional capacity test. -
Must have basic math and computer skills.
Must have excellent written and verbal communication skills.
Must have valid driver's license with a safe driving record. -
Must work independently with minimal supervision and have a strong
attention to details.
EDUCATION AND EXPERIENCE
High school diploma or General Education Diploma (GED) preferred,
or one year warehouse, transportation or yard -related experience
and/or training, or equivalent combination of education and
experience. - Basic math and computer skills are required. -
Experience with Microsoft Suite (i.e. Word, Outlook, and Excel)
required.
LANGUAGE SKILLS
Must have ability to read and comprehend basic instructions, short
correspondence, and memos. - Ability to read and write simple
correspondence. - Ability to speak effectively in one-on-one and
small group situations. - Ability to communicate effectively with
co-workers, visitors, and outside contractors. -
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of
measure, using whole numbers, common fractions, and decimals. -
REASONING ABILITY
Must possess excellent organizational and problem-solving skills. -
Must be able to effectively interact with different personalities
and levels of people. - Must be able to work in a proactive manner,
address issues, and solve problems by using previous education and
experience in identifying appropriate actions. -
Must be detail oriented; possess emotional stability and
objectivity, and the ability to see problems through to completion.
- Must have good communication skills and be self-motivated. - Must
also have the ability to prioritize work to ensure timely task
completion. -
Must have the ability to apply common sense understanding to carry
out instructions and the ability to deal with standardized
situations with frequent variables.
CERTIFICATES, LICENSES, REGISTRATIONS
No certification needed.
PHYSICAL REQUIREMENTS OF THE POSITION
The working conditions and physical demands described are
representative of those that must be met by an associate to
successfully perform the essential functions of this job. -
Reasonable accommodations may be made to enable qualified
individuals with disabilities to perform the essential functions. -
An individual should contact his or her supervisor or the Human
Resources Department if he or she believes that an accommodation is
needed.
While performing the duties of this job, the associate is regularly
required to talk or hear. - The associate is frequently required to
stand, walk, bend and twist; walk up and down stairs; use hands to
finger, handle or feel; use hands and fingers to operate a computer
keyboard and mouse; and reach with hands and arms. - The associate
must occasionally sit, stoop, kneel, crouch, or crawl. -Associate
must frequently lift and/or move up to 15 pounds and seldom lift
and/or move 15 to 75 pounds. - The associate must frequently
push/pull with resistance to open, close and latch trailer doors
(roll up and barn/swing door styles). - Specific vision abilities
required by this job include close vision, distance vision,
peripheral vision, depth perception, and the ability to adjust
focus.
WORK ENVIRONMENT
The work environment characteristics described here are
representative of those an associate encounters while performing
the essential functions of this job. - Job is performed in a guard
house and warehouse operations/transportation yard environment. -
While performing the duties of this job, the associate is
continuously exposed to moving motor vehicles or other mechanical
equipment, all types of outside weather conditions (such as
temperature, precipitation, and humidity) and vehicle emissions. -
The noise level in the work environment varies from moderate to
loud. -
WORK HOURS
This is a full-time position. - The incumbent must have the ability
to work a varying schedule which might include shift work (days or
nights), weekdays or weekends, and some holidays. - Work hours may
vary or change based on customer order or departmental
requirements.
TRAVEL
The position does not require travel.
The above statement reflects the general details necessary to
describe the principal functions of the occupation described and
shall not be construed as a detailed description of all the work
requirements that may be inherent in the occupation.
Keywords: Sysco, Chantilly , Operations Associate, Other , Front Royal, Virginia
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